Frequently Asked Questions

Is walk-in use of the meeting rooms permitted?

Yes, if there are no reservations for a room at a particular time and date, Library staff may allow you to use the room. Walk-in customers will be expected to adhere to the same policies as those who make reservations.

Can we host birthday parties, memorial services, vow renewals, etc.?

Library spaces may not be used for birthday parties, graduation parties, vow renewals, memorial services, or similar events.

Can we use this space to sell items or food?

No, no items or food can be sold in Library spaces.

What is the cost for booking a meeting room?

Small rooms seating 8 people or fewer – no charge
Non-Profit Groups, up to 4 hours – no charge
Non-Profit Groups, 4 to 8 hours – $50.00
For-Profit and Out-of-State Groups, up to 4 hours – $100.00
For-Profit and Out-of-State Groups, 4 to 8 hours – $120.00

Can I film in a meeting room space?

No filming is permitted in the Library's meeting room space.

Will someone help me connect to the internet and set up the projector, screen or other AV equipment?

Staff will answer general questions and help customers troubleshoot problems with Library equipment.

Can we have refreshments? What kind of refreshments can we have in the meeting room?

Non-alcoholic beverages and refreshments may be served in public meeting rooms provided the serving of refreshments does not interfere with Library operations and the room is cleaned appropriately afterwards. Any spills or other issues should be reported to Library staff.

Will the Library provide coffee, tea, or cups?

No, these items will not be provided unless the Library is hosting the event.

Can we book a recurring reservation (for example, three days a week for two months to teach a class)?

This request will go to Library staff for review. Some cases and groups may be able to book the room based on the discretion of Leadership, though most are denied.

Can a meeting room be used as a study room for one or two people, at no cost?

Yes, meeting spaces can be used as a study room for one or two people at no cost.

Can a meeting room be used for community outreach events not sponsored by the Library?

Yes, Library spaces may be used for community outreach events.

Is our organization allowed to take or ask for donations?

No, there is no solicitation of any type allowed in Library spaces.

How many people can we have in the room?

Meeting room capacity varies by location. Please refer to the listed room capacities.

Are your meeting rooms ADA accessible?

No, not all meeting rooms are ADA accessible. We recommend calling ahead to the location to ensure accessibility needs will be met.

Can a political candidate hold a campaign event in your meeting room?

No, the Library cannot host political campaign events.